Technology has changed the way businesses operate. This is obvious in the construction industry where completion of a project hinges on constant monitoring, communication and tracking. Many companies have already automated their businesses by implementing construction management software, and they are seeing amazing results. It’s helped to facilitate effective collaboration and communication, and it keeps the business at the forefront of the ever-changing demands of the industry.
However, not all companies are leveraging technology to address common business concerns. Sometimes implementing something new can seem risky, but in reality greater risk comes with continuing to do things the way you’ve always done them. Here are three of the most common misconceptions for why a company’s leadership believes they can’t implement construction management software, and how we think you can solve them.
“It’s a complicated implementation that takes a long time.”
Companies often put off adopting new technology or procedures because it’ll disrupt the work they feel is more important. While adding anything new to your plate always comes with a learning curve, if you feel like you can’t add anything to what you are already doing, this is in fact the perfect time to focus on automating the tasks that don’t require your specific expertise. By implementing construction management software, you take the tedious but necessary administrative tasks off your plate in the long run allowing you to focus on the tasks that’ll optimize your business, reduce your risk and just make your day better.
“It’s not affordable.”
Many business owners see the price tag that comes with new technology and decide it’s too expensive; however, if you reframe how you look at construction project management software into person-hours, you’ll realize that it’ll save you money. How many hours does your team spend tracking down information, writing, submitting and filing RFIs, expenses, etc.? Construction project management software reduces the person hours required for all of these tasks from hours to minutes, and the cost of those person-hours is saved. You can now have each project manager and project administrator take on additional projects. Your team will reduce the amount of build time since they can spend more time building than filing or finding paperwork.
“Our current system works fine.”
We have all heard the adage, “If it’s not broken, why fix it?” Sometimes we don’t know when something’s broken. Is your process broken if you are at capacity and can’t take on any other projects with your current resources? Is it broken if your team is spending hours updating or checking information, but there hasn’t been a major error or mistake yet? Would you see these systems as broken?
It may seem easier to continue with a system you’re familiar with that doesn’t seem broken, but you’ll never be able to scale your business if you continue using the same system that has you working at capacity or spending hours on repetitive tasks. Technology like construction project management software allows you to increase your capacity without adding person-hours. It gives you the opportunity to optimize your processes to allow every person on your team to have a better day, every day. Sometimes, to make your company the best, you have to find a better system even if you believe your current system works.
Have you found yourself voicing these misconceptions when asked about adding a new technology to your tool belt? Instead of letting one of these be the reason you don’t optimize your business, determine if investing in construction management software will outweigh your concerns and help you scale your business.
We invite you to watch a demo of RedTeam’s solutions and see how we can help provide you with the very best in construction project, accounting and jobsite management.
Frequently Asked Questions
Q: What are the benefits of using construction project management software?
Construction project management software offers numerous benefits. It enhances collaboration and improves document management. The software also streamlines project planning and scheduling. It reduces person-hours spent on administrative tasks and improves budgeting. These advantages lead to increased productivity, better resource allocation and more successful project outcomes.
Q: Is implementing construction management software complicated and time-consuming?
While adopting new technology can come with a learning curve, modern construction management software is designed to be user-friendly and can be implemented relatively quickly. The initial time investment is outweighed by the long-term benefits of increased efficiency and reduced administrative burden. Many software providers offer support and training to ensure a smooth transition.
Q: Is construction project management software affordable for small businesses?
Yes, construction project management software can be affordable, especially when considering the cost savings from reduced person-hours and increased efficiency. By automating tasks like tracking information, submitting RFIs and managing expenses, businesses can save significant time and money, making the investment worthwhile.
Q: Why should I replace my current system if it seems to work fine?
Even if your current system appears to work fine, it may be limiting your growth and efficiency. Construction project management software can help you scale your business by optimizing processes and reducing repetitive tasks. This allows your team to focus on more critical tasks and take on additional projects without increasing person-hours.
Q: Can construction management software improve collaboration and communication?
Absolutely. Construction management software facilitates better collaboration and communication by providing a centralized platform where all project information is accessible in real-time. This ensures that all team members and stakeholders are on the same page, reducing misunderstandings and improving project coordination.
Q: Is construction management software only for large construction companies?
No, construction management software is beneficial for construction companies of all sizes. Small and medium-sized businesses can particularly benefit from the efficiency gains and cost savings that come with automating administrative tasks and improving project management processes.
Q: How does construction management software help in reducing project risks?
Construction management software helps in reducing project risks by providing real-time visibility into project progress, identifying potential issues early and ensuring that all project documentation is accurate and up-to-date. This proactive approach allows for timely interventions and better decision-making to mitigate risks.
Q: Can construction management software integrate with other tools and systems?
Yes, most modern construction management software can integrate with other tools and systems such as accounting software, CRM systems and document management platforms. This integration ensures seamless data flow and reduces the need for manual data entry, further enhancing efficiency.
Q: What misconceptions do people have about the cost of construction management software?
A common misconception is that construction management software is too expensive. However, when considering the long-term cost savings from reduced administrative tasks and improved efficiency, the investment often proves to be cost-effective. Additionally, many software providers offer scalable pricing plans to suit different business sizes and needs. RedTeam, for instance, provides contractor-friendly pricing that scales with your business without the need for purchasing add-on software or different modules.
Q: How can construction management software enhance project planning and scheduling?
Construction management software enhances project planning and scheduling by providing tools to create detailed project plans, set milestones, allocate resources and track progress in real-time. This ensures that projects are completed on time and within budget, with better coordination and fewer delays.
