How Submittals Lead to Change Orders

Being a contractor, you already know that many circumstances can lead to change orders. Depending on the situation, it can be from a design flaw or a change from the owner, code, environmental factors, contractor suggestions‌ and much more. But sometimes even something as simple as a submittal can lead to change orders.

What is a submittal?

A submittal is information provided by a contractor to the architect, engineer or owner for approval. Design professionals approve equipment, materials, etc. based on the information shared in submittals before fabricating and delivering them to the project. 

They are required so the architect and engineer can verify that the correct products and quantities are installed on the project in compliance with the design and contract documents. Submittals occur in early project phases and help guide how the teams execute on the project.

Why submittals lead to change orders

The most common reason for a submittal to cause a change is supply chain issues or the lack of supplies and materials needed for a project. Examples include not having the right kind of door handle or faucet that meets the specs. Or having individual A/C units for a hotel renovation that are slightly bigger than what the specs require.

Now, you may have to redo the drywall design or change another design aspect to fit the new materials and specs. What was originally in the submittal doesn’t meet the new changes that occurred. As a result, the general contractor has to create one or more change orders.

Even delays during the submittal approval process can lead to change orders. An architect might be taking too long reviewing the submittal and providing an answer about the carpet needed. The resulting delay on the jobsite, as equipment mobilization has to be extended, triggers a change order. Anything from a delay in the type of material, the amount of material‌ and delivery of the material can lead to change orders.

How construction software helps reduce change orders

Updates required during the submittal approval process can lead to change orders by circumstances ‌like those mentioned above. A lack in quality of documentation and communication at the point of creation can further trigger them. 

The submittal workflow in RedTeam Flex gives you a clear view of your project’s critical elements. With our construction management software, you can create requests and submittal packages. As you create and manage your submittal items, all the associated metadata is captured for you to report on.

With our collaborative construction software, you can access a comprehensive solution to manage all aspects of a change order dynamically. For added transparency, you can give access to live information as it progresses with minimal data entry.

You can request quotes from vendors you feel are best suited to handle the work. Simply select the vendors you’d like to hire and issue a change order. Alternatively, you can issue a new commitment directly from within RedTeam Flex. 

When you’re ready, issue a change proposal to your client directly. Invite them to collaborate on the potential change prior to issuing a formal Change Order. By leveraging these tools, you can capture all the information that relates to any particular change ordered.

The system will automatically add authorized change orders to owner billing forms to bill against. Once the work associated with the change order is completed, invoices can be issued for payment.

Learn more about how RedTeam’s solutions support your submittal processes here.

For more information on RedTeam Flex and RedTeam’s construction management solutions, watch a demo today