RFIs vs RFPs vs RFQs: Picking the Right Tool for the Job
Understanding the differences
Construction teams use RFIs, RFPs, and RFQs to clarify scope, gather information, and select the right partners. Each serves a specific purpose. Knowing when to use them helps reduce risk and keeps projects moving.
What is an RFI
An RFI gathers information. Contractors use it when something is unclear in drawings or specifications. RFIs help fill gaps, confirm assumptions, and prevent mistakes that lead to delays or rework.
What is an RFP
An RFP evaluates solutions. Owners or general contractors use it when they need a vendor who meets specific requirements. RFP responses typically include approach, methodology, quality expectations, and sometimes pricing. RFPs help compare options and find the team that fits the project goals.
What is an RFQ
An RFQ focuses on cost. It is used when scope is already defined and the goal is to understand pricing. Contractors can compare bids, review unit costs, and assess competitiveness before awarding work.
When to use each
Use an RFI when clarity is needed
If a detail is missing, if materials aren’t defined, or if site conditions raise a question, an RFI is the safest way to get answers on record.
Use an RFP when evaluating a partner
If the project requires specialized work, a unique skill set, or a detailed project approach, an RFP helps teams compare capability and experience.
Use an RFQ when price is the priority
If scope is firm and the work is well understood, an RFQ gives clear pricing comparisons and supports transparent vendor selection.
Why choosing the right document matters
Using the right tool at the right time protects margins, improves collaboration, and reduces miscommunication. Projects that rely on proper RFI, RFP, and RFQ processes see better outcomes because teams share a common understanding and create a clear audit trail.
How RedTeam supports your process
RedTeam Flex and RedTeam Go streamline construction communication by organizing RFIs, managing bid requests, and creating a transparent workflow for vendor selection. Teams can issue documents faster, track responses, and maintain consistency across every project phases.
